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Payroll and Benefits Specialist
TaxRise
Full-time
On-site
Irvine, CA, United States
WHY JOIN TAXRISE?
At TaxRise, we don't just provide tax relief services; we provide hope, stability, and solutions to individuals and families facing financial uncertainty. Our team is passionate about reshaping the tax resolution industry through innovation, empathy, and unwavering commitment to our clients.
Join us and make a tangible difference in people's lives while growing your career with a team that values your contributions.
We are looking for a highly detail-oriented and compliance-minded Payroll & People Ops Administrator to take ownership of end-to-end payroll processing and benefits administration, and provide operation HR support for our 300+ employees. This position plays a vital role in ensuring every paycheck is accurate, compliant, and on time while also managing employee data integrity, leave administration, and HR compliance across the organization.
This role requires hands-on expertise with California payroll compliance (including weighted overtime, commission and bonus payouts, and meal/rest premiums), experience liaising with brokers and carriers, and strong HR operations capabilities. In addition, this person will play a key role in maintaining and optimizing the existing system connections between Paylocity and Bswift, troubleshoot system issues as they arise, support any future transitions to a new payroll provider, and ensure seamless HR data management and compliance.
We're all about that in-person vibe this role is 100% on-site! If you're excited to work side-by-side with our team (or are ready to make the move), then you're a perfect fit. If not, we kindly ask you to hold off on applying. Thanks for understanding and happy job hunting!
HOW YOU'LL BE REWARDED
At TaxRise, Inc., we believe in rewarding hard work and dedication! We offer our team members competitive hourly pay and the opportunity to earn a monthly bonus based on individual productivity, with even greater earning potential for those who are highly motivated, organized, and love exceeding goals.
Base Salary: $70,000 - $72,000
WHAT YOU'LL DO
Payroll Administration
Process semi-monthly payroll for all employees, including regular earnings, commissions, bonuses, and ad-hoc off-cycle payments
Manage payroll deductions, including taxes, benefits, garnishments, and pensions, ensuring accurate and timely processing
Review employee time punches for accuracy, resolve discrepancies, and process necessary corrections
Provide timekeeping support to employees and managers, including troubleshooting time clock issues and assisting with time entry questions
Own the end-to-end calculation of sales commissions, including verification of sales data, application of commission structures, and reconciliation with CFO
Ensure payroll is compliant with wage and hour laws, including California's weighted overtime rules and meal/rest period premiums
Confirm the accuracy of commission and bonus calculations in coordination with department leads
Prepare final paychecks, including unused PTO payouts, in coordination with People Operations
Register and maintain state unemployment insurance (SUI) accounts across multiple states, ensuring accurate setup and compliance with state-specific requirements.
Generate payroll reports for earnings, taxes, and deductions to support financial audits and internal reviews
Benefits Administration
Serve as the primary point of contact for employee benefits, including medical, dental, vision, life, disability, and 401(k)
Coordinate open enrollment, new hire enrollments, and qualifying life events
Partner with brokers and carriers to resolve employee coverage issues and ensure accurate plan administration
Reconcile monthly benefits invoices, identify and apply credits, and ensure timely payment
Oversee COBRA administration in partnership with our third-party vendor, ensuring timely notifications and compliance with continuation coverage laws
Support FSA administration by resolving employee issues, verifying enrollment updates, and escalating discrepancies with vendors as needed
Assist with benefits-related accounting tasks, such as reconciling benefit accounts and preparing documentation for audits
Track benefit eligibility and enrollment changes within the HRIS
Maintain compliance with all required notices and communications (COBRA, ACA, 401(k), etc.)
HRIS & Employee Lifecycle
Maintain and update employee information in the HRIS system with accuracy and timeliness
Process new hire benefits enrollment and payroll setup within required timeframes
Conduct regular data audits to ensure integrity across payroll, benefits, and HR systems
Generate standard and ad-hoc reports to support HR data requests and business decisions
Time Off & Leave of Absence Administration
Process leaves of absence (FMLA, CFRA, PDL), including documentation and return-to-work coordination
Track and report on leave utilization and compliance metrics
Maintain leave documentation in accordance with retention requirements
System Integrations & Technical Support
Troubleshoot integration issues with Paylocity, Bswift, and third-party carriers or vendors
Collaborate with vendors to resolve issues and enhance payroll/benefits system functionalities
Play a key role in any future payroll system transition, ensuring data integrity, system configuration, and a smooth go-live process
Assist with system testing, validation, and user support during changes or upgrades
Compliance & Reporting
Stay informed on federal and California payroll and benefits regulations, applying changes proactively
Ensure compliance with all applicable federal and state regulations, including timely submission of required forms and reports
Conduct regular audits of payroll throughout the year to confirm pay accuracy, identify discrepancies, and ensure full compliance with applicable wage laws and pay standards
Own and submit EEO-1 reporting and other required workforce filings
Maintain organized, audit-ready documentation for internal and external compliance reviews
Maintain up-to-date knowledge of changes in payroll and benefits laws to ensure ongoing compliance
HR Program Support & Business Alignment
Assist with ad-hoc quarterly or annual projects aimed at building and aligning People Operations with company business objectives
Support implementation of HR initiatives that drive business results
Contribute to process improvement efforts that enhance efficiency and employee experience
Participate in cross-functional projects that support company growth and scalability
WHAT YOU'LL NEED TO HAVE
2 to 4 years of experience in payroll and benefits administration with HR operations exposure, preferably in a mid-size company (250-500 employees)
Hands-on experience with Paylocity or similar platforms (e.g., ADP Workforce Now, Paycor), including benefits integrations such as Bswift
Strong knowledge of California wage and hour laws (weighted overtime, final pay, meal/rest premiums) and experience handling multi-state payroll compliance
Experience with HRIS data management and reporting
Knowledge of leave of absence administration (FMLA, CFRA, PDL) and compliance requirements
Skilled in processing payroll involving commissions, bonuses, garnishments, and off-cycle payments
Proficient in troubleshooting payroll/HRIS issues, collaborating with vendors, and optimizing system functionality
Working knowledge of benefits administration, including 401(k), open enrollment, COBRA, and carrier coordination
Strong understanding of HR compliance and documentation requirements
Excellent reconciliation and documentation skills; strong aptitude for math and data accuracy
Detail-oriented and analytical, with a proactive approach to spotting discrepancies and resolving compliance issues
Strong communicator with sound judgment and discretion when handling sensitive employee matters
Highly organized, self-directed, and deadline-driven in a dynamic, fast-paced environment
WHAT'S NICE TO HAVE
Intermediate to advanced Excel skills (e.g., pivot tables, VLOOKUPs)
Experience working in multi-state environments, especially high-growth or rapidly scaling organizations
Prior experience with ACA reporting, 401(k) audits, and benefit carrier coordination
Experience supporting HR projects and initiatives
Knowledge of HR best practices and emerging trends
We understand potential comes in many forms. Even if you don't check every box, we encourage you to apply we consider all qualified candidates.
WHAT WE OFFER
We believe in taking care of our team so they can take care of our clients. Here's what you can expect as part of the TaxRise family:
Medical, Dental, and Vision Insurance (starting after 60 days)
Paid Time Off (Vacation, Sick Days, Company Holidays)
Wellness Days to recharge when you need it most
401(k) retirement plan with company match
Professional Development Program to support your growth
Access to our on-site gym and gaming lounge
Catered team lunches every Friday
Fun and energizing quarterly company outings
ABOUT US
At TaxRise, our mission is simple yet impactful: to revolutionize the way taxpayers navigate their tax challenges. We believe in the power of lifting others up, and that's the driving force behind everything we do.
When you join us, you're not just becoming part of a company; you're joining a movement. We're a team that thrives on celebrating successes and making a genuine impact on people's lives.
. click apply for full job details
At TaxRise, we don't just provide tax relief services; we provide hope, stability, and solutions to individuals and families facing financial uncertainty. Our team is passionate about reshaping the tax resolution industry through innovation, empathy, and unwavering commitment to our clients.
Join us and make a tangible difference in people's lives while growing your career with a team that values your contributions.
We are looking for a highly detail-oriented and compliance-minded Payroll & People Ops Administrator to take ownership of end-to-end payroll processing and benefits administration, and provide operation HR support for our 300+ employees. This position plays a vital role in ensuring every paycheck is accurate, compliant, and on time while also managing employee data integrity, leave administration, and HR compliance across the organization.
This role requires hands-on expertise with California payroll compliance (including weighted overtime, commission and bonus payouts, and meal/rest premiums), experience liaising with brokers and carriers, and strong HR operations capabilities. In addition, this person will play a key role in maintaining and optimizing the existing system connections between Paylocity and Bswift, troubleshoot system issues as they arise, support any future transitions to a new payroll provider, and ensure seamless HR data management and compliance.
We're all about that in-person vibe this role is 100% on-site! If you're excited to work side-by-side with our team (or are ready to make the move), then you're a perfect fit. If not, we kindly ask you to hold off on applying. Thanks for understanding and happy job hunting!
HOW YOU'LL BE REWARDED
At TaxRise, Inc., we believe in rewarding hard work and dedication! We offer our team members competitive hourly pay and the opportunity to earn a monthly bonus based on individual productivity, with even greater earning potential for those who are highly motivated, organized, and love exceeding goals.
Base Salary: $70,000 - $72,000
WHAT YOU'LL DO
Payroll Administration
Process semi-monthly payroll for all employees, including regular earnings, commissions, bonuses, and ad-hoc off-cycle payments
Manage payroll deductions, including taxes, benefits, garnishments, and pensions, ensuring accurate and timely processing
Review employee time punches for accuracy, resolve discrepancies, and process necessary corrections
Provide timekeeping support to employees and managers, including troubleshooting time clock issues and assisting with time entry questions
Own the end-to-end calculation of sales commissions, including verification of sales data, application of commission structures, and reconciliation with CFO
Ensure payroll is compliant with wage and hour laws, including California's weighted overtime rules and meal/rest period premiums
Confirm the accuracy of commission and bonus calculations in coordination with department leads
Prepare final paychecks, including unused PTO payouts, in coordination with People Operations
Register and maintain state unemployment insurance (SUI) accounts across multiple states, ensuring accurate setup and compliance with state-specific requirements.
Generate payroll reports for earnings, taxes, and deductions to support financial audits and internal reviews
Benefits Administration
Serve as the primary point of contact for employee benefits, including medical, dental, vision, life, disability, and 401(k)
Coordinate open enrollment, new hire enrollments, and qualifying life events
Partner with brokers and carriers to resolve employee coverage issues and ensure accurate plan administration
Reconcile monthly benefits invoices, identify and apply credits, and ensure timely payment
Oversee COBRA administration in partnership with our third-party vendor, ensuring timely notifications and compliance with continuation coverage laws
Support FSA administration by resolving employee issues, verifying enrollment updates, and escalating discrepancies with vendors as needed
Assist with benefits-related accounting tasks, such as reconciling benefit accounts and preparing documentation for audits
Track benefit eligibility and enrollment changes within the HRIS
Maintain compliance with all required notices and communications (COBRA, ACA, 401(k), etc.)
HRIS & Employee Lifecycle
Maintain and update employee information in the HRIS system with accuracy and timeliness
Process new hire benefits enrollment and payroll setup within required timeframes
Conduct regular data audits to ensure integrity across payroll, benefits, and HR systems
Generate standard and ad-hoc reports to support HR data requests and business decisions
Time Off & Leave of Absence Administration
Process leaves of absence (FMLA, CFRA, PDL), including documentation and return-to-work coordination
Track and report on leave utilization and compliance metrics
Maintain leave documentation in accordance with retention requirements
System Integrations & Technical Support
Troubleshoot integration issues with Paylocity, Bswift, and third-party carriers or vendors
Collaborate with vendors to resolve issues and enhance payroll/benefits system functionalities
Play a key role in any future payroll system transition, ensuring data integrity, system configuration, and a smooth go-live process
Assist with system testing, validation, and user support during changes or upgrades
Compliance & Reporting
Stay informed on federal and California payroll and benefits regulations, applying changes proactively
Ensure compliance with all applicable federal and state regulations, including timely submission of required forms and reports
Conduct regular audits of payroll throughout the year to confirm pay accuracy, identify discrepancies, and ensure full compliance with applicable wage laws and pay standards
Own and submit EEO-1 reporting and other required workforce filings
Maintain organized, audit-ready documentation for internal and external compliance reviews
Maintain up-to-date knowledge of changes in payroll and benefits laws to ensure ongoing compliance
HR Program Support & Business Alignment
Assist with ad-hoc quarterly or annual projects aimed at building and aligning People Operations with company business objectives
Support implementation of HR initiatives that drive business results
Contribute to process improvement efforts that enhance efficiency and employee experience
Participate in cross-functional projects that support company growth and scalability
WHAT YOU'LL NEED TO HAVE
2 to 4 years of experience in payroll and benefits administration with HR operations exposure, preferably in a mid-size company (250-500 employees)
Hands-on experience with Paylocity or similar platforms (e.g., ADP Workforce Now, Paycor), including benefits integrations such as Bswift
Strong knowledge of California wage and hour laws (weighted overtime, final pay, meal/rest premiums) and experience handling multi-state payroll compliance
Experience with HRIS data management and reporting
Knowledge of leave of absence administration (FMLA, CFRA, PDL) and compliance requirements
Skilled in processing payroll involving commissions, bonuses, garnishments, and off-cycle payments
Proficient in troubleshooting payroll/HRIS issues, collaborating with vendors, and optimizing system functionality
Working knowledge of benefits administration, including 401(k), open enrollment, COBRA, and carrier coordination
Strong understanding of HR compliance and documentation requirements
Excellent reconciliation and documentation skills; strong aptitude for math and data accuracy
Detail-oriented and analytical, with a proactive approach to spotting discrepancies and resolving compliance issues
Strong communicator with sound judgment and discretion when handling sensitive employee matters
Highly organized, self-directed, and deadline-driven in a dynamic, fast-paced environment
WHAT'S NICE TO HAVE
Intermediate to advanced Excel skills (e.g., pivot tables, VLOOKUPs)
Experience working in multi-state environments, especially high-growth or rapidly scaling organizations
Prior experience with ACA reporting, 401(k) audits, and benefit carrier coordination
Experience supporting HR projects and initiatives
Knowledge of HR best practices and emerging trends
We understand potential comes in many forms. Even if you don't check every box, we encourage you to apply we consider all qualified candidates.
WHAT WE OFFER
We believe in taking care of our team so they can take care of our clients. Here's what you can expect as part of the TaxRise family:
Medical, Dental, and Vision Insurance (starting after 60 days)
Paid Time Off (Vacation, Sick Days, Company Holidays)
Wellness Days to recharge when you need it most
401(k) retirement plan with company match
Professional Development Program to support your growth
Access to our on-site gym and gaming lounge
Catered team lunches every Friday
Fun and energizing quarterly company outings
ABOUT US
At TaxRise, our mission is simple yet impactful: to revolutionize the way taxpayers navigate their tax challenges. We believe in the power of lifting others up, and that's the driving force behind everything we do.
When you join us, you're not just becoming part of a company; you're joining a movement. We're a team that thrives on celebrating successes and making a genuine impact on people's lives.
. click apply for full job details