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Purchasing Clerk/Office Administrator
PEM, Power Engineering and Manufacturing
Full-time
On-site
Andover, MN, United States
The Purchasing Clerk/Office Administrator plays a key role in ensuring smooth and efficient office operations by providing comprehensive administrative and clerical support. Primary responsibilities include accurate data entry of purchase and sales orders and managing day-to-day office workflows. The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to follow established processes while effectively prioritizing and multitasking in a deadline-driven environment.
Order Processing :
Administer and enter Purchase Orders and Sales Orders into internal systems.
Ensure accuracy and timely processing of all order-related documentation.
Front Desk & Communication:
Serve as the first point of contact for incoming calls; check and respond to voicemail messages.
Greet visitors and direct them to the appropriate staff or department.
Handle incoming and outgoing mail and packages.
Office Administration :
Maintain and order office supplies and cleaning products to ensure smooth operations.
Monitor and coordinate maintenance for office equipment (copiers, printers, etc.).
Organize file drawers, update folders, and maintain electronic and physical filing systems.
Maintain and update internal phone lists and other staff directories.
Scheduling & Coordination:
Maintain the corporate calendar with meetings, appointments, and events.
Coordinate employee events such as company lunches or celebrations.
Make travel and accommodation arrangements for employees as required.
Professional telephone etiquette and customer service skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Familiarity with enterprise resource planning (ERP) or customer relationship management (CRM) software, or a strong willingness to learn
Excellent organizational and time management skills; ability to handle multiple priorities
Strong written and verbal communication skills
High attention to detail with strong problem-solving abilities
Able to work independently with minimal supervision, while also being a collaborative team player
Adaptability and a proactive approach to tasks in a dynamic office environment
High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Experience:
Purchase Order (PO) entry: 1 year (Required)
Ability to Commute:
Andover, MN 55304 (Required)
Work Location: In person
Order Processing :
Administer and enter Purchase Orders and Sales Orders into internal systems.
Ensure accuracy and timely processing of all order-related documentation.
Front Desk & Communication:
Serve as the first point of contact for incoming calls; check and respond to voicemail messages.
Greet visitors and direct them to the appropriate staff or department.
Handle incoming and outgoing mail and packages.
Office Administration :
Maintain and order office supplies and cleaning products to ensure smooth operations.
Monitor and coordinate maintenance for office equipment (copiers, printers, etc.).
Organize file drawers, update folders, and maintain electronic and physical filing systems.
Maintain and update internal phone lists and other staff directories.
Scheduling & Coordination:
Maintain the corporate calendar with meetings, appointments, and events.
Coordinate employee events such as company lunches or celebrations.
Make travel and accommodation arrangements for employees as required.
Professional telephone etiquette and customer service skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Familiarity with enterprise resource planning (ERP) or customer relationship management (CRM) software, or a strong willingness to learn
Excellent organizational and time management skills; ability to handle multiple priorities
Strong written and verbal communication skills
High attention to detail with strong problem-solving abilities
Able to work independently with minimal supervision, while also being a collaborative team player
Adaptability and a proactive approach to tasks in a dynamic office environment
High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Experience:
Purchase Order (PO) entry: 1 year (Required)
Ability to Commute:
Andover, MN 55304 (Required)
Work Location: In person